All the cataloguing text must be prepared in CSV file (comma-separated values) so that it can be imported into the system.
In this example you can see what cataloguing information is included, the order of columns and their format.
A CSV template file is available here.
CSV files can be prepared in applications like Microsoft Excel. Simply build your spreadsheet of data and click [Saved As] changing the file format to .csv.
Note : The column text and column order must match the template exactly for successful upload.
The CSV file must contain the following columns in this order.
Any fields marked * indicates that they are mandatory so cannot be left blank.
|
Field |
Format rules |
Notes |
|
Lot * |
Whole number 0 – 99999 |
Lot numbers must be allocated at point of uploading the lot onto the system and must be a unique within the CSV file. If a lot number already exists for the auction any data against the same lot number will over write existing data. See notes below regarding 'a' lots. |
|
Reference |
Free text field – alpha numeric |
Can be used for alternative reference numbers if required |
|
Categories * |
Predefined iRostrum Category |
This field is used on the public UI in the search & filter function of you auction platform |
|
Title * |
Free text field – alpha numeric |
Mandatory |
|
Subtitle |
Free text field – alpha numeric |
|
|
Description |
Free text field – alpha numeric |
|
|
Dimensions |
Free text field – alpha numeric |
|
|
Notes |
Free text field – alpha numeric |
|
|
Catalogued * |
TRUE or FALSE |
Indicates whether or not a lot has been fully catalogued for admin use. This field MUST state either TRUE for catalogued for FALSE for not catalogued |
|
Condition |
Free text field – alpha numeric |
|
|
Low Estimate * |
Whole number 0 – 99999 |
No decimals, no commas and no currency symbols |
|
High Estimate * |
Whole number 0 – 99999 |
No decimals, no commas and no currency symbols |
|
Reserve * |
Whole number 0 – 99999 |
No decimals, no commas and no currency symbols |
|
Starting Bid * |
Whole number 1 – 99999 |
No decimals, no commas and no currency symbols |
|
ARR * |
TRUE or FALSE |
Indicates whether ARR is applicable. This field MUST sate either TRUE to indicate ARR is applicable or FALSE if it is not |
|
Cites * |
TRUE or FALSE |
Indicates whether a Cites is applicable. This field MUST sate either TRUE to indicate Cites is applicable or FALSE if it is not |
|
VATScheme * |
Free text – must match an existing system value |
Ensures that the correct symbol is applied in the public view |
Important things to note:
Once the CSV file has been prepared and saved, it's ready to upload.
