On successful receipt of payment via the respective online payment gateway, the system will update and log the following information against the invoice record.

Payment Status - Paid = TRUE or FALSE

Payment ID - Payment gateway reference

Payment Date - date on which payment was processed

Payment Total - The total payment collected 

To access all invoice and payment data click on [Export] on the 'Post Auction Invoice' page. 

You will be able to reconcile the Payment ID, Payment Date and Payment Total against the settlement report provided by iRostrum or your own configured payment gateway.

Note : If an invoice is edited to change the total due AFTER a payment has already been collected then the Total and Payment Total will not match so it is important to run a check to reconcile.

It is only possible to make one online payment against a single invoice. Therefore if an online payment is made against an invoice and the invoice is subsequently edited to change the total value due, payment or refund of any balance must be managed offline.

See Managing Offline Payments for further guidance.